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Xtreme Xpo of the Rockies

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Just to make sure I remember everything.... [Sep. 5th, 2006|06:49 am]
Xtreme Xpo of the Rockies

kaffn8
Okay so October 22nd is VGX.
VGX is one day video game event sponsored by Xtreme Xpo.

Cost per person is $5.00 all day
10:00 am to whenever that night.

Nice safe family fun and all that stuff.

Flyers will be done this weekend.

I am getting paper today after work. Bright obnoxious neon paper.

So now my questions...

Do we need different shirts or anything like that, or will the Xpo shirts work fine?

Same question with the staff badges, and the paperwork for dealers.

Let me know what you think.
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Xpo Site Updates and other Asundry Items [Jul. 27th, 2006|02:23 pm]
Xtreme Xpo of the Rockies

sukida
Alright, so Kathy, Becky and I went to check out the site today. It's workable. Much smaller than the original plan, but we knew that. Some things will have to be outside as there is simply no room inside without it being a complete logistical nightmare.

I'll send another email tommorow with any additional notes that I think of, and notes from the meeting on Sunday. Attached is an image (not to scale) of the site, and tenative area planning. Please let me know if you have any feedback on this (besides the crappiness of the image).

Notes: The red squares in the center are all demo areas, or mini gaming areas, or CCG areas... whatever we need them to be at the time. The communications spot is essentially an electrical closet... with a desk. Granted, it's a very big closet, but it's a closet. The event reg is there for folks who have already come into the con, and then want to register for special events afterwards. Our measurements on the building is 221' X 90', counting the food court. Not counting the food court it is 170' X 90'. I know it doesn't look like it on this image, but we are taking video watching, etc into consideration. I'm just still figuring where to stick it (don't even...).

Also, an update specifically for you Cam: As I don't remember the exact #'s for volunteers on security before, Becky said a minimum of 15 per shift (2 shifts) and preferably 25. She made me note it, so I'm sending the info.

ALSO, we need a full staff walkthrough no later than Sept. 1st! I will email everyone/call to let them know once we have a definitave date on when we can go.

ALSO ALSO, please keep in mind that the sizes of some sections can change depending on what's actually needed. I'm planning for what I know and have been told. Ex: Video gaming is supposed to have an assload of TV's. Not to mention, likely an assload of people. Hopefully, we'll have a fair amount of dealers. That spot is mutable depending on how many we actually get.

Again, please let me know what you think. Questions, commentary.... I refer you to our directors.

This would be the rough draft of the site. This is -not- to scale!
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(no subject) [Jul. 27th, 2006|08:06 am]
Xtreme Xpo of the Rockies

kaffn8
I will have more details by the middle of next week as far as everything else goes. Look for a massive update as I will have more events, and all of that.

We are still looking for people who would like to help and possibly run events!

We need day-of volunteers, and others too!

Registration
Security
Logistics

And depending on what happens, I may need a few people to run the booth for the Hobby Shop. Or creations in Silver! If this sounds like fun, please e-mail xtremexpo@comcast.net or reply to this post.
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Next Staff Meeting for the Xpo [Jun. 28th, 2006|08:02 am]
Xtreme Xpo of the Rockies

kaffn8
Our next meeting is Sunday July 2nd at the store. If you are planning to attend, please be there no later than 1:30pm.

We have a lot to discuss.

Kathy
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Well Here it is... [Jun. 26th, 2006|07:54 am]
Xtreme Xpo of the Rockies

kaffn8
The offical LJ comm for the Xtreme Xpo of the Rockies. I will post updates as often as I can. As for now this is going to be a staff only community, but that can change at any time.

Thanks,
Kathy
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